Copying using the scanner glass
Quick Reference
1 Place an original document facedown on the scanner glass in
the upper left corner.
2 From the printer control panel, press the Copy button, or use
the keypad to enter the number of copies.
Copying
3 Change the copy settings as needed.
4 From the printer control panel, press
or for a color copy.
for a black only copy
Making copies
5 Place the next document on the scanner glass, and then press
1 on the numeric keypad. Otherwise, press 2 on the numeric
keypad.
Making a quick copy
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Canceling a copy job
A copy job can be canceled when the document is in the ADF, on
the scanner glass, or while the document is printing. To cancel a
copy job:
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) intotheADF.Placetheseitemsonthescannerglass.
2 If you are loading a document into the ADF, adjust the paper
guides.
1 From the printer control, panel press
.
3 From the printer control panel, press
or for a color copy.
for a black only copy
Stoppingappears, followed by Cancel Job.
2 Press
to cancel the job.
4 If you placed the document on the scanner glass and have
additional pages to copy, then place the next page on the
scanner glass, and then press 1 on the numeric keypad.
Otherwise, press 2 on the numeric keypad.
Note: If you want to continue to process the job, then press
to continue copying.
Cancelingappears.
The printer clears all pages in the ADF or printer and then cancels
the job. Once the job is canceled, the copy screen appears.
Copying using the ADF
1 Load an original document faceup, short edge first into the
ADF.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) intotheADF.Placetheseitemsonthescannerglass.
2 Adjust the paper guides.
3 From the printer control panel, press the Copy button, or use
the keypad to enter the number of copies.
4 Change the copy settings as needed.
5 From the printer control panel, press
or for a color copy.
for a black only copy
Copying
1
number. You can create a shortcut to a single fax number or a
group of fax numbers.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents
without leaving your desk. This gives you the flexibility of faxing
documents directly from software programs.
Faxing
1 Type the printer IP address into the address field of your Web
browser.
Sending a fax
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the address in the
TCP/IP section.
For Windows users
Sending a fax using the printer
control panel
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
1 From your software program, click File ΠPrint.
2 Click Settings.
2 From the Print window, select your printer, and then click
Properties.
3 Click Manage Destinations.
Note: In order to perform this function from your computer,
you must use the PostScript printer driver for your printer.
Note: A password may be required. If you do not have an ID
and password, get one from your system support person.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) intotheADF.Placetheseitemsonthescannerglass.
3 Click the Other Options tab, and then click Fax.
4 Click Fax Shortcut Setup.
4 Click OK, and then click OK again.
5 Type a unique name for the shortcut, and then enter the fax
number.
2 If you are loading a document into the ADF, then adjust the
paper guides.
5 On the Fax screen, type the name and number of the fax
recipient.
To create a multiple-number shortcut, enter the fax numbers
for the group.
3 From the printer control panel, press the Fax button.
To:appears on the first line, and the time and date appear on
the second line.
6 Click Send.
Note: Separate each fax number in the group with a
semicolon (;).
For Mac OS X version 10.5 users
4 Enter the fax number, and then press
.
6 Assign a shortcut number.
If you enter a number that is already in use, you are prompted
to select another number.
The steps for sending a fax from the computer vary depending on
your operating system. For specific instructions using other
Macintosh OS versions, see your Mac OS Help.
Notes:
• To place a dial pause within a fax number, press the
Redial/Pause button. The dial pause appears as a comma
on the Fax to: line. Use this feature if you need to dial an
outside line first.
1 With a document open, choose File > Print.
7 Click Add.
2 From the Printer pop-up menu, choose your printer.
Creating a fax destination shortcut
using the printer control panel
1 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: In order to see the fax options on the Print dialog, you
must use thefax driver for yourprinter. To installthe fax driver,
choose Add a printer, and then install the printer again with
a different name, choosing the fax version of the driver.
• Press
number.
to move the cursor to the left and delete a
• To use a fax shortcut, press
, and then press the arrow
buttons until the fax shortcut you want appears. Then,
3 Enter the fax information (for example, the name and number
of the fax recipient).
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) intotheADF. Placetheseitemsonthescannerglass.
press
.
5 Press 1 to enter another fax number, or press 2 to end fax
number entry.
4 Click Fax.
2 If you are loading a document into the ADF, then adjust the
paper guides.
6 Press
to send a black only fax or
to send a color fax.
Creating shortcuts
3 From the printer control panel, press the Fax button.
To:appears on the first line, and the time and date appear on
the second line.
Creating a fax destination shortcut
using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on
the printer control panel each time you want to send a fax, you
can create a permanent fax destination and assign a shortcut
4 Press
.
Address Book Searchappears.
Faxing
3
5 Press the arrow buttons until Addappears, and then
press
6 Press the arrow buttons until Enter Fax Numberappears,
and then press
.
.
7 Enter the fax number, and then press
.
8 Press 1 to enter another fax number, or press 2 to end fax
number entry.
9 After selecting 2=NO, Enter Nameappears.
a
Press the button on the keypad that corresponds with the
letter you want. The first time you press the button, the
number for that button appears. When you press the
button again, one of the letters assigned to that button
appears.
b
Press the right arrow button to move to the next space, or
wait a few seconds and the cursor will move to the next
space.
c
Once the fax name is entered, press
.
Save as Shortcutappears.
d
Enter the shortcut number, and then press
.
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the
scanner glass. To cancel a fax:
1 From the printer control panel, press
.
Stoppingappears, and then Cancel Jobappears.
2 Press
to cancel the job.
Note: If you want to continue to process the job, press
to
resume scanning the fax.
Cancelingappears.
The printer clears all pages in the ADF and then cancels the job.
Faxing
4
f
Enter the shortcut number.
Press or to send the scanned image.
Scanning to a computer or
flash drive
g
Note: The scan settings determine if the image is sent in
black or color. Pressing the black or color button does not
change these settings.
Scanning to a computer
9 Return to the computer to view the file.
The output file is saved in the location you specified or
launched in the program you specified.
1 Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then
print a network setup page and locate the address in the
TCP/IP section.
Scanning to a USB flash
memory device
2 Click Scan Profile.
Note: The USB port is not available on selected printer models.
3 Click Create Scan Profile.
1 Insert a USB flash memory device into the front USB port.
Access USBappears.
4 Select your scan settings, and then click Next.
5 Select a location on your computer where you want to save
the scanned output file.
Note: When a USB flash memory device is inserted into the
printer, the printer can only scan to the USB device or print
files from the USB device. All other printer functions are
unavailable.
6 Enter a profile name.
The profile name is also the user name, it is the name that
appears in the Scan Profile list on the display.
2 Press 1 on the keypad.
7 Click Submit.
3 Press the arrow buttons until Scan to USBappears, and
8 Scan your document.
then press
.
A shortcut number was automatically assigned when you
clicked Submit. Remember this shortcut number and use it
when you are ready to scan your documents.
Press Start To Beginappears.
4 Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
a
Load an original document faceup, short edgefirst into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on
the scanner glass.
transparencies, photo paper, or thin media (such as magazine
clippings) intotheADF. Placetheseitemsonthescannerglass.
5 If you are loading a document into the ADF, then adjust the
paper guides.
b
If you are loading a document into the ADF, then adjust the
paper guides.
6 Press
or
to send the scanned image.
c
d
Press the Scan/Email button.
Note: The scan settings determine if the image is sent inblack
or color. Pressing the black or color button does not change
these settings.
Press the arrow buttons until Profilesappears, and
then press
.
#
e
Press
.
Enter Shortcut:appears.
Scanning to a computer or flash drive
5
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